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Help



Help For Submitting Reports

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General System Notes
Logon
Changing Your Password
Submitting Reports View Submitted Reports
Logout



General System Notes:


  • This website uses cookies, please make sure you have cookies enabled in your browser.
    • To do this, open a browser window and click Tools/Internet Options
    • From there click the Privacy tab
    • At the bottom of the box there is section called Web Sites:
    • Click the edit button inside that section.
    • In the Address of Web Site space type:
    • http://grants.loukymetro.org and click ALLOW
    • Click OK and OK again and try the website again.
  • If your office has a firewall running, you may experience diffuctlies using this reporting tool.
    To fix this and submit your report, add the External Agency Funding Page to your allowed sites:
    • From Internet Explorer, click Tools - Internet Options
    • Then click then LAN Settings...
    • Then click Advanced and in the Exceptions box add *.loukymetro.org
    • Then click all the OK buttons and try again
  • If you do not use the system for 20 minutes you will automatically be required to log back in.
  • Passwords must be a minimum of 8 characters and a maximum of 12 and
    at least one character must be numeric.

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Logon

  1. Go to link provided or (http://grants.loukymetro.org)
  2. Enter the email address you listed in your Application and the password you received via email.
  3. Click Submit
  4. If this is the first time you have logged in you are redirected to the change password page; otherwise you are Redirected to the Submit Your Report Page with only your Agency’s programs listed in the drop down
    • This website uses cookies, please make sure you have cookies enabled in your browser.
      • To do this, open a browser window and click Tools/Internet Options
      • From there click the Privacy tab
      • At the bottom of the box there is section called Web Sites:
      • Click the edit button inside that section.
      • In the Address of Web Site space type:
      • http://grants.loukymetro.org and click ALLOW
      • Click OK and OK again and try the website again.
    • If you do not use the system for 20 minutes you will automatically be required to log back in.
    • Passwords must be a minimum of 8 characters and a maximum of 12 and
      at least one character must be numeric.

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Changing Your Password

  1. Enter Your Current Password
  2. Enter New Password
  3. Reenter New Password in the Confirm New Password Box
  4. Click Submit
  5. Message is displayed that Says: “You Have Successfully Changed Your Password. Use the links on the left to submit or view your reports.”
    • If a message is displayed that says: “You Must Enter Your Current Correct Password Before You Can Change It.”; Enter Correct Current Password.
    • If a message is displayed that says: “New password is the same as the old password” ;Enter a different new password in both the New Password and the Confirm New Password Boxes and repeat Steps 4-5 *
    • Password requires a minimum of 8 characters and a maximum of 12 and
      at least one character must be numeric.

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Submitting Reports

Initial Report Submission

Because some agencies have multiple programs that received funding from different funding sources you must first choose your program.
  1. Choose the program you want to submit your report for
  2. Click the “Report” Link to view the report for your agency
    Note: When you click on the Report a box may appear that asks if you want to Open or Save this report.
    • Click Save
    • Enter the filename and where you want to save it on your computer and Click Save
    • The Download Complete Box will appear, click Open
    • Go to step 4.
  3. Save the file to your Hard Drive Note: You may get a message that says:“Your Report Has Not Been Provided for Online Submission.
    Contact Your Grant Administrator.” This means either you do not have to submit a report for this Program
    or you should contact your Grant Administrator to get the report you need as it is not available online.
  4. If you need to add attachments just add them to the last page of your report by typing directly to create a new page or by copying and pasting them from another document.
  5. Open the report from your computer, fill in the necessary information and Save it
    Note: You may want to log out of the system while you fill out the report and log back on when you have completed the report and are to submit it. If you do not use the system for 30 minutes you will automatically be required to log back in
  6. Click Browse, find the location of your file and select it
  7. Enter a file name that will be easy for you to remember
  8. Click Submit If you do not "CLICK" submit your report may not be submitted.
  9. Message is displayed that says “Your Report Has Been Submitted.”
    • If a message is displayed that says: “There is already a report for this program and report date. Please check that you have entered the right report date and the right program. Or if you want to update your existing report, click the Update button below.”
    • You can go to “View Submitted Reports” to make sure it is the correct report or you can click the Update button to overwrite this report.

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Updating Your Report

  1. Choose the program you want to submit your report for
  2. Click Browse, find location of file and select it
  3. Enter a file name that will be easy for you to remember
  4. Click Submit
  5. A Message is displayed that says “There is already a report for this program and report date. Please check that you have entered the right report date and the right program. Or if you want to update your existing report, click the Update button below.”
  6. You will have to click Browse and select the file again and then Click UPDATE

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View Submitted Reports

  1. Choose the program whose report(s) you want to view
  2. The reports for that program will be displayed with the name, Report Due Date, and the Date Submitted
    • If no reports were submitted a message will display that says: “A Report Has Not Been Submitted For This Program.”
  3. Click the Report Name
  4. ` The report is displayed in a new window.

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Logout

  1. Click the logout button from the menu on the left

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